Service Hour Requirements
What are service hours?
Swim meets are 100% volunteer run. This means that one person from every family volunteers at each of the meets, both home and away. Service Hour opportunities are available in two shifts at all meets. Time requirements vary depending on the type of job signed up for, but are approximately three hours long and change around event 40.
A Service Hour deposit check of $300 is required from each family. This check is not deposited - if you complete your shift requirements by the end of the season, we will return your check to you. If you don’t sign or show up for shifts, the check will then be deposited. Sign-ups will begin after onsite registration, please watch for emails from the volunteer coordinators.
*We understand some families may have extenuating circumstances that prevent them from meeting this requirement, please speak with a board member for assistance with meeting your obligation.
How does it work?
Each family is required to sign up for 8 shifts – one shift for the General Meeting, one for each meet, including Time Trials, the 5 regular meets, and Divisionals at the end of the season. Shifts can be split between parents, grandparents, or an older sibling.
You can sign up for all of your shifts the morning that Volunteer Sign up opens. It is recommended that you sign up early to get the shifts you are most interested in because they do go fast.
The morning of the meet, all volunteers are required to check in before the meet starts at the Service Hour check-in table. Training for each position will be provided when you show up to begin your shift.
Service Hour tracking will be kept on our website. The Area Supervisor in charge will approve your service hour time at the end of the day.
We have 2 Buyout options, but please remember - these swim meets are 100% volunteer-run, and we need everyone's help to make them go as smoothly as possible! (We would rather have your help than your money!)
Also,if you have a swimmer at invitationals, the buyout does not apply to these meets because there are a limited number of volunteers available at these meets.
Full Buyout: $400
Partial Buyout/2 Meet Buyout: $150
What positions are available?
Age-Group Parents:Help to gather kids and get them to the ready-bench, ready to race before each of their age’s events.
Computers:The fantastic benefit of this job is A/C!!! You can't beat it on a 90+ degree day! Assist in the computer room with rankings. The computer rooms are generally right next to the pool and it is easy to be able to go and see your child swim before their events.
Concessions: This is always a busy and interesting job, and you get to work in the shade! Help the team serving food, including popcorn and snow cones, or assist with cashiering.
Rain-Out Contingency Policy for Concessions: If a meet gets called because of bad weather in the middle of the meet and you are working concessions, you will NOT get credit for the shift if you don’t stay to help clean up!
Ready Bench: Help out here and your job will be to help line up the kids to race. Crowd control!
Set-up/Take Down: This job is great for early risers who would like to be done with their job early to watch the meet! You also get the good parking spots and the freshest coffee! Must also stay till the end to help break it down after the meet.
Timers/Scribes/Runners: You get a front row view of your swimmer in these positions as a timer, scribe, or runner. Many are needed for the meet to run smoothly!
Questions? Contact Andrea Slaydon, [email protected]